TOWN OF YATES BOARD MEETING 

JUNE 12 ,2008

 

 

The  meeting was called to order by the Supervisor at 7:00 P.M.,at The Town of Yates Town Hall 8 South Main Street, Lyndonville, NY 14098

 

 

THOSE OFFICERS PRESENT:  Russell Martino- Supervisor

                                                      Jerry Rutledge- Councilman

                                                      John Belson- Councilman

                                                      Bradley Bentley,Councilman

                                                      Brenda Donald- Town Clerk

                                                      Michele Harling- Assessor

                                                      David Schubel- Attorney

 

OTHERS:                                     

      John Zimmerman-property owner

 

                                                     

RESOLUTION NO.68- 06/08

 

RESOLUTION TO ACCEPT MINUTES

 

Resolved to accept the minutes of the May 8th meeting as presented to each Board Member.

 

Offered by Councilman Bentley who moved its adoption.

Seconded by Councilman Belson

 

Adopted. 4 ayes; 0 nays  1 absent (Harmer)

 

 

The NYS Department of Transportation has requested that the Town Amend the 2008/2009  Snow and Ice contract, This amendment includes a cost increase for fuel for the 2007/08 winter season.

 

RESOLUTION NO.69-06/08

 

RESOLUTION TO AUTHORIZE THE SUPERVISOR TO SIGN AMENDMENT TO CHANGE THE ESTIMATES EXPENDITURES FOR SNOW AND ICE AGREEMENT.

 

WHEREAS, the NYSDOT has requested an amendment to the 2007//08 –2008/09 SNOW AND ICE AGREEMENT as follows:

 

AMENDMENT B

 

Contract#                                 Municipality                  Ext.Season                   Region #

D009747                                 Town of Yates              2008/09                          4

                                                Type of Contract                                Indexed Lump Sum

 

AMENDMENT TO CHANGE THE ESTIMATED EXPENDITURE FOR SNOW & ICE AGREEMENT

 

Due to the severity of the winter and the high cost of fuel during 2007/08, the MUNICIPALITY request that the Municipal Snow and Ice Agreement estimated expenditure be revised to reflect the additional lane miles of state roads that were plowed/treated during the winter season and the additional costs associated with higher fuel prices.  All the terms and conditions of the original contract extension remain in effect except as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

 

 

 

 

AND WHEREAS the Town Board and the Town Highway Superintendent have reviewed the Amendment, be it

 

RESOLVED, the Supervisor of the Town of Yates is hereby authorized to sign the Amendment to change the estimated expenditure for snow and ice agreement

 

Offered by Councilman Rutledge, who  moved its adoption.

Seconded by Councilman Belson

 

Adopted. 4ayes;0 nays 1 absent (Harmer)

 

 

RESOLUTION NO.70-6/08

 

RESOLUTION TO ACCEPT RESIGNATION OF DEPUTY CLERK

 

WHEREAS, Janice Korff has turned in her resignation to the Town Clerk, be it

 

RESOLVED, the Town Board accepts Janice Korff’s resignation with regret and thanks her for a job well done.

 

Offered by Councilman Bentley, who moved its adoption.

Seconded by Councilman Rutledge.

 

Adopted.4 ayes; o nays; 1 absent (Harmer)

 

RESOLUTION NO.71-6/08

 

RESOLUTION TO HIRE DEPUTY CLERK

 

WHEREAS, interviews were held for the applicants and it was recommended that Jennifer Draper, South Lyndonville road be hired as Deputy Clerk, be it

 

RESOLVED, that the Town shall hire Jennifer Draper as Deputy Town Clerk at a rate of $9.25 , be it

 

FURTHER RESOLVED, that after a probationary period of 60 days the rate shall be $9.75

 

Offered by Councilman Bentley, who moved its adoption.

Seconded by Councilman Rutledge.

 

Adopted. 4 ayes; 0 nays; 1 absent (Harmer)

 

 

RESOLUTION NO.72-06/08

 

RESOLUTION FOR BUDGET ADJUSTMENT

 

WHEREAS, we have received money from the Lyndonville Foundation and the final payment from NYS for the park, be it

 

RESOLVED, the Revenue Account A-3897.0 (Culture and recreation-Capital Projects) be increased by $20,000.00 and be it

 

FURTHER RESOLVED, the Expenditure Account A-7110.4 (park Contractual be increased by $20,000.00

 

Offered by Councilman Rutledge who moved its adoption.

Seconded by Councilman Belson.

 

Adopted. 4 ayes;0 nays;1 absent(Harmer)

 

RESOLUTION NO. 73-06/08

 

RESOLUTION TO ACCEPT GRANT FOR COURT

 

WHEREAS, the Court has received a grant in the amount of $14,600, be it

 

RESOLVED the Town accepts this grant and

 

RESOLVED, to increase the revenue account 3021.0A(State-Aid-Court Facilities) by $14,600 and further

 

RESOLVED that Account 1110.4a Justice Court contractual be increased by $14,600.

 

Offered by Councilman Bentley who moved its adoption.

Seconded by Councilman Belson

 

Adopted. 4 ayes;0 nays 1 absent (Harmer)

 

Supervisor Martino stated he had received a letter from Time Warner and that their contract will run out in 2011.

 

The assessor stated that the grievance day went really good and that the information on the Cold War veterans exemptions is being worked on and should be done soon.

 

Councilman Bentley is checking into the new open burning law the DEC has suggested.

Councilman Bentley has not heard from the County on a rescheduling of a ditching meeting. Hopes to have the County do more ditching in the Town of Yates this year. He will contact the County.

Letter received from Soil and Water regarding property on FL 33. This letter will be turned over to the Town Attorney

 

 

PAYMENT OF BILLS

 

RESOLUTION NO 74-6/08

 

RESOLUTION TO PAY BILLS

 

WHEREAS, all vouchers have been audited by the Town Board be it

 

RESOLVED, to pay bills as follows:

A-Account     32,795.68

B-Account--       734.96

DA- Account-12,988.08

      DB- Account- 26,351.31

     Water 4            32,710.87

     Phase 8              8,473.60

     Phase 9              2,926.75

     

    TOTAL        116,981.25

Offered by Councilman Rutledger who moved its adoption

Seconded by Councilman Belson

 

Adopted 4 ayes;0 nays 1 absent (Harmer)

 

Motion by Councilman Belson, whereas there is no further business to be brought before the Board at this time the meeting be adjourned at 7:18.P.M. Seconded by Councilman Bentley

Vote 4 ayes; 0 nays 1 absent (Harmer)

 

 

 

Brenda B. Donald

Town Clerk

Town of Yates

 

 

 

 

 

 

 

 

 

TOWN OF YATES

BID OPENING

JUNE 19,2008

 

 

 

The bids for Water District 4 Phase 8 were publicly opened at 11:00 P.M. on June 20th,2008.

 

Bids were as follows:

 

Randsco Pipeline 727 Rowley Road Victor,NY  $348,651.00

Pilon Construction-Route 31 West ,Albion,NY--$356,356.00

B Beardsley,7027 W. Main,Lima NY- $425,470.00

Sergi  Construction PO Box 436 West Falls NY--$441,596.00

 

The bids for Water District 4 Phase 9 were publicly opened at 12:00 P.M. on June 20th,2008.

 

Bids were as follows:

 

Randsco Pipeline 727 Rowley Road Victor,NY  $273,152.00

Pilon Construction-Route 31 West ,Albion,NY--$253,427.00

B Beardsley,7027 W. Main,Lima NY- $294,995.00

Sergi  Construction PO Box 436 West Falls NY--$300,526.00

Marsch Pipeline 3929 S Avon Rd Avon,NY—275,025.23

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SPECIAL MEETING OF THE TOWN OF YATES TOWN BOARD

JUNE 26,2008

 

The meeting was called to order by the Supervisor at 12:00 Noon , at the Yates Town Hall, 8 South Main Street, Lyndonville, NY 14098

 

 

THOSE PRESENT:  Russell Martino- Supervisor

                                  Bradley Bentley- Councilman

                                  John Belson- Councilman

                                  Rick Harmer-Councilman

                                  Brenda B. Donald- Town Clerk

                                  Paul Chatfield- Engineer

                                  Brian Jacobs- Chatfield Engineers

 

Chatfield Engineers reported that bids were opened publicly on June 20,2008

 

RESOLUTION NO.75-6/08

 

RESOLUTION TO ACCEPT BID FOR WATER DISTRICT 4 PHASE 8 WATERLINE INSTALLATION.

 

WHEREAS, bids were publicly opened on June 20,2008, and bids have been reviewed by the Engineer.  Be it

 

RESOLVED, that bid from  Randsco Pipeline, 727 Rowley Road, Victor New York  in the amount of $348,651.00 be accepted contingent on approval from Small Cities

 

Offered by Councilman Harmer, who moved its adoption.

Seconded by Councilman Belson

Adopted. 4 ayes: 0 nays 1 absent (Rutledge)

 

RESOLUTION NO.76-6/08

 

RESOLUTION TO ACCEPT BID FOR WATER DISTRICT 4 PHASE 9 WATERLINE INSTALLATION.

 

WHEREAS, bids were publicly opened on June 20,2008, and bids have been reviewed by the Engineer.  Be it

 

RESOLVED, that bid from  Pilon Construction  Co Inc. Route 31 W, Albion NY  in the amount of $253,427 .00 contingent on approval from Rural development.

 

Offered by Councilman Bentley, who moved its adoption.

Seconded by Councilman Harmer

Adopted. 4 ayes: 0 nays 1 absent (Rutledge)

Motion by Councilman Belson, whereas there is no further business to be brought before the Board at this time the meeting be adjourned at 12.15.P.M. Seconded by Councilman Bentley

Vote 4 ayes; 0 nays  1 absent (Rutledge)